Event Ground Transportation: Cvent and miMeetings Team Together
August 20, 2019
By Julie Haddix
Ground transportation accounts for just five percent of a meeting planner’s budget, but it represents 30
percent of the aggravation they experience in planning and managing an event. Event ground pain points
include time spent sourcing ground transportation providers, managing numerous changes, staying current on
flight manifests, and navigating complex invoicing processes.
To address these challenges, Cvent has partnered with miMeetings, a leading enterprise provider of ground
transportation solutions for meetings and events. miMeetings combines patented technology, professional
services support and spend management to help meeting planners and their companies integrate ground
transportation into their meetings management programs. Planners gain greater visibility, control and
improved processes in the ground category to save time and money.
miMeetings offers the following features to make life easier for event planners:
Event Ground Transportation Sourcing
miMeetings helps planners source ground transportation for multiple providers for their various meetings
and events. This entails identifying and assessing bids from multiple transportation vendors, negotiating
and securing event-specific pricing, and delivering services that are consistent with corporate best
practices.
Manifest Management
Planners spend excessive amounts of time managing flight manifests, arranging transportation for
executives and VIPs, and managing transportation needs for the entire group. Couple that with changing
flights, evolving needs, and finding errors, and its no wonder planner dislike this task. miMeetings’
360-degree patented platform plans, analyzes, designs, forecasts, and modifies manifests for all-sized
groups and events
Simpler Invoicing
Ground invoices pose a serious challenge for planners as they can be difficult, time consuming and
challenging to turn around in a timely fashion. miMeetings offers solution-standardized invoices that
feature summaries of vehicles used, individual attendee costs, and detailed savings reports using their
ground transportation services. The breakout of individual attendee costs is particularly important for
Pharma meetings with HCP attendee as they require especially accurate expense tracking and record-keeping.
Cost Savings
miMeetings provides event planners with savings on ground transportation costs for their meetings and
events. These savings come from securing the most competitive pricing for vehicles, identifying
optimal grouping of attendees, avoiding errors, and minimizing no-shows. This is enabled by the patented
miMeetings technology. Planners can save by managing acceptable wait times for attendees and by running
different rides and groupings scenarios for different meetings, all delivered within minutes.
To learn more about how the partnership of Cvent and miMeetings is delivering proven spend management
benefits for planners, or to take a quick tour visit here. For pricing contact Moshe Cohen, DOS miMeetings at mcohen@mimeetings.com.
Julie Haddix
Julie Haddix is the Director, Enterprise Marketing for Cvent, Inc. She has worked for Cvent for
11 years helping to build the company’s Enterprise sales and marketing divisions, including its
approach to Strategic Meetings Management. Julie has also been a part of the planning team for
Cvent CONNECT, Cvent’s annual user conference, which has grown from 150 to 3,000 people in 5
years, leading the event marketing and content development efforts. Outside of work, Julie is
learning a new role, Mom, to Christopher, and enjoying the daily challenges that job brings.
